Sponsorship and Exhibition

• Each booth will be equipped with 1m high fabric side-rails, 2.5m high fabric back-wall and one (2-line) ID sign.
• Each booth will be equipped with one (1) draped table, two (2) chairs.
• Complimentary wireless internet access throughout the Exhibit Hall.
• Pre and post conference listing on LINAC2022 website with company description and hyperlink to your company website.
• Company name and description listed in the LINAC2022 programme book.
• Refreshment breaks will be available in the prominent locations throughout the exhibition area.
• Pre-registrant contact information available (on request) two weeks prior to the conference in excel format. (This will not include those who opted out of sharing their contact information).

Cameron Logistics will be the official service provider for the LINAC2022 exhibition. Exhibitors are requested to contact Cameron Logistics directly for various options services for booth decoration as per contacts below. We will be happy to assist with your planning and to answer any questions.

Ewen Cameron
Operations Manager
[email protected]
+44 (0) 1355 238559
+44 (0) 7495145646

Exhibition Special requests

All the exhibits and will have to comply with the safety regulations of the ACC convention centre. Large and heavy equipment for exhibitions will be allowed only with prior approval by the ACC convention centre.

Booth Etiquette

During exhibition opening hours, booths should be attended by an authorised representative. The conference reserves the right to remove any display that, because of objectionable features, detracts from the scientific and educational nature of the exhibit.

Sub-letting

Exhibitors will not be allowed to sublet booths or portions of booths to non-registered companies or individuals.

The deadline for submitting your contract agreement and full payment is 31st April 2022.

Key dates and Time (Tentative)

Booth Registration opens – 1st Jan 2022

Deadline for Booth Registration – 31st April 2022

Cancellation before 30th April 2022 – Refund after deduction of 20% administrative fee

Cancellations after 30th April 2022 – No refund

Exact Times will be determined 4 months before the start of the event

Booth Registration opens – 1st Jan 2022
Deadline for Booth Registration – 31 July 2022
Cancellation before 30th April 2022 – Refund after deduction of 20% administrative fee
Cancellations after 30th April 2022 – No refund

Exact dates and times will be determined 4 months before the start of the event.

Participation Terms and Conditions

1. Sponsors and Advertisers – invoices are payable on receipt of tax invoice to secure your requirements.
2. Exhibitors – Payment of exhibition booths is required in full when completing the booth selection process. If payment is not made the booth will be released.
3. Full Payment of all invoices, including your representative/s registration and related fees, must be received prior to commencement of the Event to ensure admittance to the Event, unless by prior approval.
4. All prices quoted exclude GST.
5. The Organising Committee reserves the right to refuse an application.
6. The Organiser will endeavour to meet all your selected participation requirements. If your selected requirement/s is not available, the Organiser will contact you as soon as possible to discuss alternatives.
7. Booth cancellations must be in writing. Deposit less a cancellation fee will be refunded only if the booth can be re-sold.
8. Participants agree to fulfil all their obligations in regards to deadlines and the provision of correct documentation as required by the Organiser, thus ensuring all the Participant’s entitlements can be met.
9. Sponsors and Exhibitors agree to abide by such conditions as laid down by the Organising Committee and agree not to violate any of the lease conditions of the building in which the Event is being held.
10. If the Sponsor/Exhibitor fails to comply with any of the rules and regulations laid down, or any requirements stipulated, the Organiser has the right to sell the space or enlist a replacement Sponsor/Exhibitor and the Sponsor/Exhibitor will forfeit all monies paid.
11. Acknowledgement of Sponsors in the Programme / Resource Book is dependent upon the date of the Sponsor’s booking, provision of the Sponsor’s logo and printing date of the books.
12. All signage, collateral, advertisements and any other artwork for any participant must be provided to the Organiser for approval. The Organiser reserves the right to reject anything that it considers inappropriate.
13. The Organiser reserves the right to redesign the floor plan to the benefit of Exhibitors, as it sees fit.
14. Exhibitors must have third-party liability insurance cover. A Certificate of Currency is to be provided on request.
15. Exhibitors must not erect any sign, display or obstruction which intrudes into any adjoining Exhibitors’ space or affects the safety of the venue.
16. Exhibitors must not damage in any way the walls, floors, ceilings or any other surface of the exhibition area or the Exhibitor will be liable for all associated charges due to the venue.
17. The Organiser accepts no responsibility whatsoever for any actions, suits, proceedings, claims, demands, costs and expenses, which may arise from the supply of samples or other material by participating Sponsors/Exhibitors to any person.
18. The Organiser will take all precautions it considers necessary for the protection and security of exhibited articles but will not be responsible for the safety, loss, damage or compensation of any exhibit or other property under any circumstances whatsoever.
19. Participants must not on-sell sponsorship opportunities, sub-let exhibition tables or display products or programmes that have not been officially endorsed by their company without the prior approval of the Organiser.
20. Cancellation of sponsorships, symposiums & exhibition space (& booths) will incur a minimum 50% cancellation fee of the total cost of the original invoice. If the item (sponsorships, symposiums & exhibition space) is not replaced by another entity the organisers reserve the right to implement a 100% cancellation fee of the item.