Equality, Diversity and Inclusion

The organisers of LINAC2022 are committed to removing barriers which may prevent certain groups in the community from attending or participating in the conference to ensure attendance at conferences represents a cross section of the community.   

We have adopted several policies that attempt to ensure the conference environment is inclusive of all people, regardless of their race, ethnicity, gender, sexual orientation, age, physical abilities, or religious beliefs. 

Diversity and Representation: 

The Scientific Programme Committee of LINAC2022 aims achieve a diverse range of speakers from the accelerator community. Effort is invested to ensure diversity in speakers across regions, gender, and career level. The data on speaker, delegate and committee diversity will be made available on the conference website. 

Inclusivity:

We have some measures in place to establish an inclusive conference. At the conference venue, a quiet room will be available for delegates who wish to pray or to take a break for the regular conference programme. There will also be parent rooms available where delegates with small children can watch the live stream of the talks.  

Why does LINAC2022 registration ask for my pronouns?  

LINAC2022 seeks to create a safe space for all participants. Pronouns are what we use when referring to someone without using their name (e.g. he/him, she/her, they/them). By asking for your personal pronouns, we are ensuring that no delegate is accidentally misgendered. Even if you think this is unlikely to be a problem for yourself, including pronouns on your name badge can help make other LINAC2022 delegates comfortable sharing their pronouns. We hope you will consider this. 

How can delegates contribute to fostering an inclusive atmosphere? 

All members of the accelerator community can contribute to establishing an inclusive environment. We can do this by: 

  • Practicing respectful communication 
  • Making space for other voices 
  • Giving credit appropriately 
  • Criticising respectfully and constructively 
  • Including pronouns on your name tag when registering 
  • Contacting the conference organisers if you have concerns 

Accessibility

Venue Access 

The venue is accessible via access ramps from both the city, car park and taxi drop off point. All steps have designated support railing for assistance. Access to the Galleria (main entrance level for ACC Liverpool) is situated on the same level as the exit from the car park. The entrance doors are double automatic door and are always staffed when an event is taking place.  

The Galleria flooring is slate. The Visitor Services Desk is situated on the Galleria level, this is the main reception point for the building and also can provide local information, taxi bookings etc for delegates. There are two lifts which are available from the Galleria to both the Upper and Lower floors.  

Each lift has an accessible width of 1300mm and visual and audible floor indicators. There are also escalators which can be used to reach the other levels, stewards are situated at both the top and bottom to assist delegates. On the main conference level all rooms are on the same level and stewards are positioned to assist disabled delegates. The conference level lighting is bright and there are contrasting colours to assist with navigation and for access doors. The conference level is all carpeted. The lower level is also all on the same level and is fully carpeted. In Hall 1 (main auditorium tiered seating) there are 12 designated spaces for wheelchair users and assistants, these spaces can be used for assistance dogs. Hall 1 is also accessible on two different levels with the lower level having level access to the main stage. 

Hearing Assistance 

Once inside the building, the Visitor Services desk features a fixed loop hearing system. An infra-red system is available in specific seating areas for conference use, a necklace can be collected from a member of ACC staff. In the case of an emergency, trained stewards will assist any delegates with a hearing impediment to evacuate the building. BSL interpreters are provided at the discretion of the organisers of the conference. Should any delegate require additional assistance for accessibility needs, please contact the conference organising team.  

Assistance Dogs 

ACC Liverpool welcomes delegates with assistance dogs. Please ensure that your assistance dog is clearly identifiable when entering the building to ensure that our Stewards are aware of their presence. Facilities for assistance dogs are available on request. 

Policies 

Data Collection and Reporting: 

To understand the diversity of the delegates attending LINAC2022, both online and in person, we are asking delegates to complete some demographic information when registering. Providing this personal data is voluntary and all personal data will be kept stickly confidential. The data will be used to help the conference organisers determine if we are meeting our diversity goals and identify where we may need to focus attention for future conferences and events. This data will only be used for generating conference statistics and will be optional to provide. The overall statistics will be made publicly available on our website after the conference.  

Non-discrimination and anti-harassment policy: 

It is the policy of the Linac2020 conference that all participants will enjoy an environment which encourages the free expression and exchange of scientific ideas, and is free from all forms of discrimination, harassment, and retaliation. In the event of an incident of bullying or harassment, the local and international organisation committee chairs will consult with anyone who has been subjected to harassment and will suggest ways of redressing any problems. They will also identify an advisor who will counsel those accused of harassment. The conference organisers may, after due consideration, take such action they deem appropriate, including warning or expulsion from the conference without refund. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact Tessa Charles (tessa.charles@Liverpool.ac.uk) or a member of organising committee. 

Harassment includes: offensive verbal comments, sexual images visible in public spaces, deliberate intimidation, stalking, harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact, and unwelcome sexual attention. 

Exhibitors in the Industrial Exhibition are also subject to the anti-harassment policy. 

Participants are expected to follow these rules through the entire conference, including every event of the scientific program, on the online platform, and at the conference social events.