Guidelines

Poster Presentation Guidelines

Poster Set Up

Posters should be legible from a distance. The poster title should be identical to the paper and the poster needs to show the name(s) of author(s) and institution.

We recommend that authors bring with them copies of a printed summary of their paper for distribution among interested participants.

The area available for your poster is100 cm (39.4 inches) wide x 120 cm (47.2 inches) high to mount your poster.  It is strongly recommended that the poster be printed on an A0 page (84.1 cm x 118.9 cm) or US Arch E page (36 in x 48 in) in PORTRAIT orientation.

Posters can be mounted from 8:00 am of the corresponding day and should be removed before 6:00 pm. Any posters remaining after this time will be removed.

Mounting Material

Poster mounting material will be provided by the conference.

Poster Presentation

Authors are reminded that no contribution is accepted for publication only. Any paper that is not presented at the conference will be excluded from the proceedings. The Scientific Program Committee reserves the right to refuse papers for publication that have not been properly presented or staffed in the poster sessions. Manuscripts of contributions to the proceedings (or enlargements of them) are not considered to be posters, and papers presented in this way will not be accepted for publication.

Author Information

The Scientific Program for LINAC2020 will consist of invited, oral posters and poster presentations. Abstract submission is now open via JACoW’s Scientific Program Management System (SPMS) at https://oraweb.cern.ch/pls/linac2022/profile.html

The deadline of abstract submission (to be considered for oral posters) 2nd May 2022

Since no contributions are accepted for publication only, any work accepted for presentation which is not presented at the conference will be excluded from the proceedings. Furthermore, the SPC reserves the right to refuse for publication any work not properly presented in the poster sessions.

Paper Preparation and Upload Guidelines

All work presented at LINAC2022 will be included in the conference proceedings, which will be published at the JACoW website shortly after the conference.

Authors are reminded that, since no contributions are accepted for publication only, any paper accepted for presentation, which is not presented by one of the authors at the conference, will be excluded from the proceedings.

Furthermore, the Scientific Program Committee reserves the right to refuse papers for publication that have not been properly presented in the poster sessions. Manuscripts of contributions to the proceedings (or enlargements of them) are not considered as posters, and work presented in this way will not be accepted for publication.

All contributions must be uploaded via SPMS according to the Paper Upload Guidelines

The deadline for the upload of contributions to the Proceedings of LINAC2022 is 24th August 2022

The detailed guidelines can be downloaded as follows: 

Paper Preparation Guidelines – pdf document to be created

Paper Upload Guidelines – pdf document to be created

Speaker Guidelines

There are 20-minute oral presentations, 30-minute oral presentations, and 5-minute oral posters.

If you will be giving a 20-minute talk, you should allow 3 minutes for discussion within this allotted time. A 30-minute talk includes 5 minutes for discussion within the allocated time. No discussion time is included for 5-minute oral posters.

A Preview/Testing Area will be available for speakers in Rooms 8 and 10.

Speakers must upload their presentation to the LINAC2022 SPMS server following the instruction below. Use of individual laptops cannot be accommodated. The deadline for presentation upload is at 15:00 on the day before your talk. Accepted formats are Microsoft PowerPoint and Adobe PDF.

Slide Size

Please note that 16:9 presentations will be allowed. With 4:3 presentations there will be black columns on each side of the screen.

Any special requirements concerning visual aids should be addressed to the local organizers at LINAC2022@stfc.ac.uk well in advance of the conference.

Before the Conference starts
Please upload your electronic presentation to the LINAC2022 SPMS server as early as possible but at the latest by 15:00 on the day before the presentation. Name the file with the program code and «_talk» (for example MO104_talk.ppt) and then upload in the same way as for papers through your LINAC 2022 profile. You can find the program code assigned to your presentation when logging into the LINAC2022 SPMS server.

Note that the computers used for the presentations will be PCs running Windows. There will be no possibility for authors to use their own computers and if this will cause you problems, please contact LINAC2022@stfc.ac.uk as soon as possible.

At the Conference
Speakers who have not uploaded their files in advance should either upload from the venue, or deliver them (PowerPoint, PDF) to the Preview/Testing Area at least one day in advance. Here the presentations can be checked and uploaded to the LINAC2022 SPMS server.

Before your session, please check that everything has been loaded correctly. Slides that have been successfully captured will be published via the conference website on the day of the presentation. Please be advised that by giving your talk you automatically agree to its online publication via on the JACoW website.

Official opening hours of the Preview/Testing Area (Speaker Ready Area):

  • Monday            08:00 – 17:00
  • Tuesday           08:00 – 17:00
  • Wednesday     08:00 – 12:30
  • Thursday         08:00 – 17:00

If you encounter any problems, please contact LINAC2022@stfc.ac.uk or the Speaker Ready Area staff at the conference.

During the Presentation
The Session Chair or Scientific Secretary on the podium will help you with your presentation. Please contact them just before the session in which your talk starts.

On the podium you will be presented with a laptop displaying your presentation, a laser pointer and a wireless device to control your presentation. The remaining time of your talk will be displayed on a small timer located on the podium. Please do not hesitate to contact LINAC2022@stfc.ac.uk for further clarification.

Need Help?

For advice or guidance on how to record your presentation or troubles uploading. Please contact:

LINAC2022 Team: LINAC2022@stfc.ac.uk
Digital Services: mediaservicesdl@stfc.ac.uk